Questions, answered.

For collectors, shops, vendors and promoters. Can't find it? Ask us.

The basics

What is VaultXchange?

One app for both sides of the hobby. Shops and vendors run their business on it: point of sale, trade-ins, inventory, store credit, events, tournaments, team and reports. Collectors use the same free app for their cards and to stay connected to the shops and shows they visit. Promoters run card shows on it.

Do I need to run a store to use VaultXchange?

No. Anyone can create a free collector account.

Where can I use it?

On iPhone, Android and the web.

How old do I need to be to sign up?

At least 13 for a collector account (with a parent or guardian's consent if you're under 18), and at least 18 for a store account.

For collectors

Is the collector app free?

Yes. Tracking, scanning, wishlists, store credit, trade-in offers, live trades and events are free. VaultXchange+ ($9.99 a month or $99.99 a year, in the app) adds VaultAI Insights, Centering Analysis, and unlimited master sets and decks. Free accounts can track one master set and save one deck.

Can I bring my existing collection?

Yes. Import a file exported from another collection app or a spreadsheet, or scan a stack of cards in one session.

How do wishlist alerts work?

Add cards to your wishlist, down to the printing, and connect with the shops you visit. When one of those shops stocks that exact printing, by trade-in, by hand or by import, you get a push notification. If it sells out and comes back, you get another. Alerts only come from shops you're connected with or follow.

How do I see my store credit?

Once your account is linked to a shop's customer record, your balance at that shop shows up in the app. Each shop's balance is shown separately and can only be used at that shop.

How do trade-in offers work?

Pick cards from your collection and see an estimated cash or store credit offer from each shop you're connected with, based on that shop's rates. The shop confirms the final price after it inspects the cards.

Is Centering Analysis a grade?

No. It measures a card's centering and compares it with the tolerances used by major grading standards. It never predicts a grade.

Can other people see my collection?

Only if you choose. You control whether your collection is private, visible to friends or public.

For shops

Do I have to replace my POS?

No. Choose the tools your workspace shows at signup and keep what works. Already on Square? VaultXchange POS uses your own Square account and hardware. To send wishlist alerts, keep your stock in VaultXchange Inventory; you can import it from a spreadsheet.

Does VaultXchange sync with my current POS?

No. It doesn't connect to other POS systems. It runs next to them, so you can keep checkout where it is and use VaultXchange for the parts you choose.

What does the Shop plan include?

Every Shop tool: trade-ins and reports, plus store credit, customer connection with two broadcasts a month, events, tournaments, inventory, point of sale and employees. Your workspace shows the tools you choose at signup, and your price stays the same.

Can I bring over my data?

You can import your inventory yourself. Past transaction history isn't imported. Ask us about anything else you want to bring over.

Which Square hardware works?

Square Terminal, Square Reader (2nd generation) paired to the VaultXchange app on your phone or tablet, and Tap to Pay on Android. You use your own Square account, and Square's processing fee is charged by Square, separately from your plan.

Can my shop earn from VaultXchange+ subscriptions?

Shops, content creators and other partners can apply to the VaultXchange affiliate program. Applications are reviewed individually.

How do broadcasts work?

The Shop plan includes two broadcasts a month to customers connected to your shop. Each one gets a quick review before it goes out. Extra broadcasts are $50 each.

Is there a public page for my shop?

Yes. Your public storefront can show your hours, contact details, events and inventory. You choose whether inventory is visible and whether your shop appears on the collector shop map.

What is the Founding Member offer?

The first 20 Shop accounts pay $199.99 a month instead of $399.99, and the first 20 Vendor accounts pay $99.99 instead of $199.99. The Founding price lasts while you stay on the Founding plan. It's monthly only, and if you cancel or leave the plan, the Founding price ends.

How many Founding spots are left?

Founding Member spots are limited to the first 20 shops and the first 20 vendors. Your spot is confirmed when you check out.

Shows and promoters

Can I run my card show on VaultXchange?

Yes. The Promoter plan ($49.99 a month or $499.90 a year) covers vendor applications and approvals, a visual floor-map builder where vendors pick their tables, table fees charged when you approve, QR check-in for vendors and attendees, announcements to attendees and show recaps.

Does VaultXchange take a cut of table fees?

No. Table fees are paid directly to your own account with no platform fee. Standard payment processing fees apply.

As a vendor, how do I apply to a show?

Find the show in the app and submit an application. The promoter approves, waitlists or declines it.

Do collectors hear about my show?

Collectors can find shows near them, see the floor map and who's vending, mark themselves as going or interested, and get a push reminder the day before.

Billing

How does billing work?

Shop is $399.99 a month or $3,999.90 a year (2 months free), with no VaultXchange transaction fee. Or choose Scaling: 2% of in-person card sales through VaultXchange POS with Square, instead of the monthly fee, never both, with no minimum. Scaling is approved for each shop. Plans renew automatically at the end of each billing period.

Can I change plans later?

Yes. Manage your subscription from your account settings, or contact us and we'll help.

What is the refund policy?

Subscription fees are non-refundable except where required by law. The full billing terms are in section 9 of our Terms of Service.

Privacy and data

Does VaultXchange sell my data?

No. We don't sell personal information.

Can I delete my data?

Yes. You can delete your account and personal data from your account settings, or email support@vaultxchange.io. Some records may be kept where the law requires it.

Where is my data stored?

In the United States.

The binding details are in our Terms of Service and Privacy Policy.